Request to activate a curricular internship

HOW TO FIND THE RIGHT CANDIDATE FOR AN INTERNSHIP

Posting an advertisement on the Career Centre is the fastest and most effective way to reach students and graduates and receive motivated applications. Once validated by the Career Service office, the advertisement is visible for 30 days, unless otherwise requested. The publication service is free of charge.

For more information on recruitment services, please consult the dedicated section. For support, contact the Career Service office (careerservice@luiss.it).

REQUEST TO START A CURRICULAR INTERNSHIP

Once you have identified the trainee or intern, you must complete the request to start the curricular internship at least 10 working days before the start date via the Luiss Internship Platform (an online service).

REGISTRATION ON THE INTERNSHIP PLATFORM

If you don't have an account for the Internship Platform, click on Registration.

Students cannot register on the Luiss Internship Platform; this must be done by the employer or host organisation.

Once registration is complete, the applicant will receive an email from xxxx@org.luiss.it with their Luiss username and a temporary password, which they will need to change.

To recover and/or reset your password, please email supportoit@luiss.it, quoting your Luiss username (xxxx@org.luiss.it).

COMPLETING THE TRAINING PROJECT AND AGREEMENT

If you already have an account for the Internship Platform, or once you’ve obtained your login credentials, you can select the type of internship (in Italy or abroad) and complete the Training Project.

Students cannot submit the activation request; it must be done by the employer or host organisation.

• Request to activate a curricular internship in Italy
• Request to activate a curricular internship abroad 
• Request to activate a curricular internship in Italy
• Check the status of your requests
• Request for internship extension

Here are the details you need to request the activation of a curricular internship:

• student's tax code (to be verified with the student)
•  number of university credits – CFU (to be checked with the student)
• contact details for the company tutor
• activities, learning objectives, and skills to be acquired
• dates, times, and location of the internship
• any benefits (reimbursement, company meal vouchers/canteen, option for flexible working)
• any periods of suspension.

What are the different steps in the procedure? Please refer to the infographic. Note that the curricular internship will only be considered active and valid once the Training Project and the specific Agreement have been signed by the employer, the intern, and the Luiss Director General.

Once the request has been submitted, the system sends a FACSIMILE of the training project from service.workflow@luiss.it to both the employer/host organisation and the student to confirm the details entered. At this stage, it's very important to check that the details entered are correct and to report any necessary changes and/or additions to internship@luiss.it. Once the details have been confirmed, it will no longer be possible to request changes.

Once the details have been confirmed, the system forwards the Training Programme and the ad hoc Agreement for digital signature via DocuSign.

The documents must be digitally signed before the start of the internship by the legal representative of the employer or host organisation (or their authorised signatory), by the intern, and by the Luiss Director General. Trainees will not be able to undertake their internship until the Training Programme and the Agreement have been signed by all parties.

As stipulated in the Internship Regulations, once the documents have been submitted, the Course Director has 7 days to assess the suitability of the proposed internship activities and their alignment with the student’s course of study, with a view to awarding credits.

REQUEST FOR AN EXTENSION

To request an extension for an active, ongoing internship (provided it's before the date of graduation), log in with your credentials and click on Request internship extension.

END OF THE INTERNSHIP

At the end of the placement/internship period, the student and the host organisation’s tutor must complete an online questionnaire evaluating the experience. They will receive a link and instructions via email on the final day of the placement.

It is the student’s responsibility to ensure that the employer completes the final questionnaire.

Only once both questionnaires have been completed can the Career Service office submit a request for validation of the credits to the Student Administration Office.

EARNING CREDITS

To earn credits, students must complete a minimum number of hours, which can vary depending on the number of credits specified in their study plan. 1 CFU corresponds to 25 hours of internship (e.g., 4 CFU = 100 hours of internship). Recognition always takes place at the end of the internship, after the planned completion date specified in the training project.

Within 14 days, and only if the required final assessments for the employer/host organisation and the trainee/intern are completed, the internship undergoes final validation by the Vice-Rector for Teaching and Learning and the Student Office for the registration of credits.

FREQUENTLY ASKED QUESTIONS AND OTHER INFORMATION

· FAQ for Employers/Host Organisations
· Student FAQ
· Regulations for curricular internships
· Honour Code for students and graduates  

REFERENCE LEGISLATION

· Interministerial Decree No. 142/1998
· Law No. 196 of 24 June 1997 196 "Regulations on the promotion of employment"