Introduction

Luiss, the Free International University of Social Studies “Guido Carli” (hereinafter Luiss), is an autonomous university that offers an advanced educational model.

This notice describes how Luiss processes the personal data provided by data subjects, and highlights the rights that the law guarantees to them.

The policy is updated periodically to align with current legislation or new methods of processing personal data.

What personal data do we collect?

The Data Controller collects and processes the following personal data:

• the data subject’s identifying information (first name, last name);
• contact details (email);
• the data subject's position.

For what purposes do we collect your data, and why is the processing lawful?

The Data Controller collects and processes the data subject’s personal information for the following purposes:

• to send communications and newsletters about Luiss’s research activities, as well as to invite the data subject to events (the legal basis is the data subject’s consent).

How does the Data Controller process your personal data, and for how long does it retain it?

The data subject’s personal data is processed both in paper form and electronically (servers, cloud databases, application software, etc.).

The Data Controller retains the data subject’s information for a period determined in accordance with the statute of limitations under civil law and in compliance with specific sector-specific laws, as well as for the time necessary to properly pursue the purposes identified above.

Who do we share your personal data with?

• internal communication

Only University employees and collaborators who need access to a member’s personal data in order to provide the requested services may access it, and only the information that is instrumental and related to that purpose. Specifically:

• administrative staff;
• collaborators;
• faculty members.

Our employees and collaborators have been informed and trained on the importance of complying with the principles and rules regarding the processing of personal data.

• external communication

The Data Controller shares the personal information of data subjects with certain providers that assist in delivering the requested services. These providers are specifically appointed as third-party external Data Processors for this purpose. In particular:

• third parties that the Data Controller uses to provide services essential for managing all interactions with the data subject (e.g., newsletter service providers, etc.).

If the provider accesses the data, it will do so in compliance with current data protection laws and the instructions provided by the Data Controller.

The Data Controller will not disclose personal information to other third parties without the data subject’s consent, unless required by law or by an Authority:

• when necessary for reasons of national security;
• for reasons of general interest;
• in response to a request from public authorities.

Is your data transferred abroad?

The data subject’s personal data may be transferred abroad to provide certain services. In these cases, the transfer is based on adequacy decisions or the European Commission’s standard clauses. Data subjects can request more information about the destination countries and the services involving the transfer by contacting privacy@luiss.it.

What are your rights as a data subject, and how can you exercise them?

The European General Data Protection Regulation (2016/679) grants data subjects specific rights. Specifically, these include the right to access, rectify, object to processing for commercial purposes or exclusively automated processing, erase, restrict, and port data, as well as the right to contact the Data Protection Authority.

If the data subject wishes to exercise their rights as recognized by law, they can simply send an email to privacy@luiss.it or write to the Data Controller, Luiss Guido Carli, at Viale Pola no. 12 – 00198 – Rome, outlining their request and providing the necessary information to identify the applicant.

The contact details for the Data Protection Officer (DPO) can be found on the Data Controller's website at www.luiss.it.

The Data Controller will respond to you within one month. If the Data Controller is unable to respond within the specified timeframe, they will provide a detailed explanation of the reasons why your request cannot be fulfilled.