Introduction

Luiss, the Free International University of Social Studies Guido Carli (hereinafter referred to as Luiss), is an autonomous university offering an advanced educational model.

This notice outlines how Luiss processes the personal data of individuals who, for any reason, intend to make a donation to Luiss, and highlights the rights that the law guarantees to the data subject.

The policy is periodically updated to align with current legislation or new methods of processing personal data.

What personal data do we collect?

The Data Controller collects and processes the following personal data:

• the data subject’s identifying information (first name, last name, tax code);
• contact details (email, phone number, address);
• bank details.

For what purposes do we collect your data, and why is the processing lawful?

The Data Controller collects and processes the data subject’s personal information for the following purposes:

• to enable the data subject to make a donation (the legal basis for the processing is found in the contractual relationship between the University and the data subject);
• to manage the donation from a tax and accounting standpoint (the legal basis for the processing is found in the contractual relationship between the University and the data subject).

How does the Data Controller process your personal data, and for how long does it retain it?

The data subject’s personal data is processed electronically (servers, cloud databases, application software, etc.).

The Data Controller retains the data subject’s information for a period determined in accordance with the criteria of civil statute of limitations and in compliance with specific sector laws, as well as for the time necessary to properly pursue the purposes identified above.

Who do we share your personal data with?

• internal communication scope

Only University employees and collaborators who need access to a member’s personal data in order to provide the requested services may access it, and only the information that is instrumental and related to that purpose. Specifically:

• administrative staff;
• collaborators.

Our employees and partners have been informed and trained on the importance of complying with the principles and rules regarding the processing of personal data.

• external communication

The Data Controller shares the personal information of data subjects with certain providers that assist in delivering the requested services and are specifically appointed as external Data Processors for this purpose. Specifically:

• third parties the Data Controller uses to manage the tax and accounting aspects of the relationship (for example, credit institutions).

If the provider accesses the data, it will do so in compliance with current data protection laws and the instructions provided by the Data Controller.

The Data Controller will not disclose personal information to other third parties without the data subject’s consent, unless required by law or by an Authority:

• when necessary for reasons of national security;
• for reasons of public interest;
• in response to a request from public authorities.

Is your data transferred abroad?

Member data is not transferred abroad.

What are your rights as a data subject, and how can you exercise them?

The European General Data Protection Regulation (2016/679) grants data subjects specific rights. Specifically, these include the rights to access, rectify, object to processing for commercial purposes or exclusively automated processing, erase, restrict, and port the data, as well as the right to contact the Data Protection Authority.

If a data subject wishes to exercise their legally recognized rights, they can simply send an email to privacy@luiss.it or write to the Data Controller, Luiss Guido Carli, at Viale Pola no. 12 – 00198 – Rome, outlining your request and providing the necessary information to identify the applicant.

The contact details for the Data Protection Officer (DPO) can be found on the Data Controller's website at www.luiss.it.

The Data Controller will respond to you within one month. If the Data Controller is unable to respond within the aforementioned timeframe, they will provide a detailed explanation of the reasons why they cannot fulfill your request.