Privacy Policy (Articles 13 and 14 of EU Regulation 2016/679)
Introduction
Luiss, the Free International University of Social Studies Guido Carli (hereinafter Luiss), is an autonomous university offering an advanced educational model.
This notice outlines how Luiss processes personal data provided by individuals seeking information about Luiss events and initiatives, for any reason, and highlights the rights that the law guarantees to data subjects.
The policy is periodically updated to align with current legislation or new regulations on personal data processing.
What personal data do we collect?
The Data Controller collects and processes the following personal data:
• the data subject’s identifying information (first name, last name);
• contact details (email, phone number);
• position held and/or organization affiliation.
For what purposes do we collect your data, and why is the processing lawful?
The Data Controller collects and processes the data subject’s personal information for the following purposes:
a) to send communications and newsletters about events and initiatives organized by Luiss, as well as to invite the data subject to events and initiatives (the legal basis is the data subject’s consent);
b) to manage the data subject’s registration and enable them to participate in the event (the legal basis for the processing is found in the contractual phase of the relationship between Luiss and the data subject);
c) to manage the services necessary for the data subject’s participation in the event (the legal basis for the processing is found in the contractual phase of the relationship between Luiss and the data subject).
How does the Data Controller process your personal data, and for how long is it retained?
The data subject’s personal data is processed both in paper form and electronically (servers, cloud databases, application software, etc.).
The Data Controller retains the data subject’s information for a period determined in accordance with the statute of limitations for civil claims and in compliance with specific sector laws, as well as for the time necessary to properly pursue the purposes identified above.
Who do we share your personal data with?
- internal communication
Only University employees and collaborators who need access to a member’s personal data in order to provide the requested services may access it, and only the information that is instrumental and related to that purpose. Specifically:
• administrative staff;
• collaborators;
• tenured faculty.
Our employees and collaborators have been informed and trained on the importance of complying with the principles and rules regarding the processing of personal data.
- external communication
The Data Controller shares the personal information of data subjects with certain providers who assist in delivering the requested services and who are specifically appointed as external Data Processors for this purpose. Specifically:
• third parties the Data Controller uses to provide services essential for managing all interactions with the data subject.
If the provider accesses the data, it will do so in compliance with current data protection laws and the instructions provided by the Data Controller.
The Data Controller does not disclose personal information to other third parties without the data subject’s consent, unless required by law or by an Authority:
• when necessary for reasons of national security;
• for reasons of general interest;
• in response to a request from public authorities.
Is your data transferred abroad?
As a general rule, the data subject’s data is not transferred outside the European Economic Area. Should such a transfer become necessary, the provisions outlined in Chapter V of the GDPR will apply.
What are your rights as a data subject, and how can you exercise them?
The European General Data Protection Regulation (2016/679) guarantees specific rights to data subjects. Specifically, these include the right to access, rectify, object to processing for commercial purposes or exclusively automated processing, erase, restrict, and port the data, as well as the right to contact the Data Protection Authority.
If the data subject wishes to exercise their rights as recognized by law, they can simply send an email to privacy@luiss.it or write to the Data Controller, Luiss Guido Carli, at Viale Pola no. 12 – 00198 – Rome, outlining your request and providing the necessary information to identify the requester.
The contact details for the Data Protection Officer (DPO) can be found on the Data Controller's website at http://www.luiss.it/contatti.
The Data Controller will respond to you within one month. If the Data Controller is unable to respond within the specified timeframe, they will provide a detailed explanation of why your request cannot be fulfilled.