EU PROJECTS MANAGEMENT AND DESIGN
Instructional goals
This course aims to provide students with basic knowledge and skills on the institutional structure of the European Union and the mechanisms of operation of the EU budget, both from a political-theoretical and a practical-operational
point of view.
Learners will acquire skills regarding the writing, management and reporting of European projects as well as the fundamentals of European funding and the development of international projects and partnerships.
Intended learning outcomes
Knowledge and understanding
The student - by participating in the lectures and presentations in class - will have developed the ability to understand basic concepts and elements in the areas of EU project process management.
Applying knowledge and understanding
The student – acquiring the correct tools and method – will be able to interpret and develop an European project independently.
Making judgements
The student, through the use of the methodologies and concepts acquired during the course, will have acquired problem analysis skills and the ability to identify and overcome the most relevant risks in the EU project management process. Specifically, critical thinking, problem solving, self-management, teamwork, relationship and communication skills will be adequately developed, which enhance and make the disciplinary skills more usable.
Communication skills
At the end of the course the student will be able to use, the vocabulary of EU project management. Through the various activities that will take place during the course – lessons with discussion, individual or group presentations, written self-assessments – the student will be able to put these communication skills into practice in various contexts, especially by analyzing the dissemination and communication part of an EU project, thus gaining the communication skills necessary for his/her professional career.
Learning skills
The knowledge of EU design and management process acquired during the course will allow the student to autonomously understand, interpret and develop an EU project. The student will develop a solid knowledge of the fundamental aspects of the subject that will allow him to continue to deepen the topics addressed independently and to undertake the various post-graduate professional training courses.
Course Contents
This course aims to provide students with conceptual, normative and operational tools, which can represent a preliminary step for carrying out professional activity in the field of EU project design and management.
In this perspective, the training program includes a brief analysis of theoretical, systemic and operational components of European projects and the main policies carried out at the European level. Although the course will have a strong operational vocation, the frontal lessons will be articulated in modules able to provide students with the basic scientific knowledge related to the functioning of the EU budget and the main European programs.
Moreover, The course provides students with basic technical and operational knowledge, skills and tools highly demanded for a preliminary working experience on European funding and EU design and development both in the public and private sectors, at the national, European and international levels.
The profession of EU project designer, is considered crucial in any organization, such as companies, public associations or even in the world of education and training.
Reference Books
European Commission, Project Cycle Management Guidelines, 2004
European Commission, Erasmus + Programme guide,
European Commission, Erasmus + Programme. Call for proposals,
Teaching Methods
Theoretical learning phase based on slides presented in class, analysis of official European Commission websites related to EU design and project management, along with testimonies of experts in the field. Performance of project writing and analysis exercises, debates, presentations and group work.
Assessment Method
The conditions for obtaining eligibility for the EU Projects Management and Design seminar are the following:
Attendance requirement
Students are required to attend at least 80% of the lectures. A maximum of two absences is allowed.
Active participation
Students are expected to actively contribute to class activities, practical exercises, and group work.
Group project work
Students will be divided into groups of 4–5 participants. Each group will develop and present a project proposal in response to a real European funding call.
External evaluation
The final presentation will be assessed by a panel of professionals and experts in European project design and management.
The assessment will be based on criteria aligned with the evaluation standards adopted by the European Commission.
Peer evaluation
Each group will also be evaluated by the other student groups.
This activity aims to encourage critical reflection, comparison among project proposals, and collaborative learning.
In order to obtain eligibility, students must:
meet the minimum attendance requirement;
actively participate in the planned activities;
obtain a passing grade in more than half of the external evaluations;
obtain a passing grade in more than half of the peer evaluations.
Failure to meet one or more of the above conditions will result in not obtaining eligibility for the seminar.
Thesis assignment criteria
None
Week 1
An overview of EU programmes and funds financed from the 2021-2027 long-term EU budget and Next Generation EU will be provided.
The EU programmes funded under the multiannual financial framework (MFF) 202- 2027 will be analyzed according to the expenditure categories of the EU budget:
Single Market;
Innovation and Digital Cohesion;
Resilience and Values;
Natural Resources and Environment;
Migration and Border Management;
Security and Defence;
Neighbourhood and the World;
European Public Administration.
Week 2
European Union funding, grants and subsidies will be discussed. In particular we will focus on: - which types of funding available, - the Management of EU Funding (Direct funding; Shared Management; Regional funding); - the beneficiaries of the EU funding will be presented.
Week 3
Introduction of the primary set of project design and management tools will be provided as follows: 1)The Project approach; 2)The analysis of the Project cycle management (PCM) principles and steps: -The programming process -The identification of purposes, task and responsibilities -The formulation phase -The implementation phase, including monitoring and reporting -The evaluation phase; 3) The Logical Framework Approach: -The analysis stage -The planning stage -Activities, resources and cost schedules.
Week 4
The exploration of European Commission Funding and Tender website. Step-by-step analysis through the EU project processes from proposal preparation and submission to reporting on on-going projects. In particular, the following steps will be investigated: 1) How to apply for funding - finding a call; - projects that can be funded; - conditions for funding; - applying with partners or as individuals; - submitting a proposal. 2) The selection procedure - admissibility and eligibility check; - evaluation; - grant preparation; - grant signature. 3) Grant management - keeping records; - amendments; - continuous reporting on milestones and deliverables; - dissemination and exploitation of project results; - checks, audits, reviews and investigations.
Week 5
The analysis of the Erasmus+ Programme. The following topics will be discussed: • The objective, structure and priorities of the Erasmus+ Programme. • The key actions covered by the Erasmus+ Programme. The Jean Monnet Actions
Week 6
Students will begin to analyze the way an Erasmus + project is written and evaluate it according to the criteria established by the European Commission. Students will focus on analyzing the project summary and the “Relevance” section. The student will learn to specifically describe and evaluate: • the context and rationale for the project; • how the project is relevant to the scope of the call; • how the project responds to the overall objectives of the call; • what is the project's contribution to the priorities of the call; • what problem/challenge/gap the project intends to address.
Week 7
Students will focus on analyzing the first part of the “Quality” section regarding the quality of the project design and implementation. The student will learn to specifically describe and evaluate: • the approach and methodology in relation to achieving the project objectives; • the measures to ensure that project implementation is of high quality and completed on time; • the methods for ensuring good monitoring, planning and control; • the methods and indicators (quantitative and qualitative) to monitor and verify the scope and coverage of activities and results (including units of measurement, baselines, and target values); • the measures taken to ensure that the proposed results and targets are achieved in the most cost-effective manner; • the arrangements adopted for the financial management of the project and, in particular, how financial resources will be allocated and managed within the consortium; • the critical risks, uncertainties or difficulties associated with project implementation and the measures/strategies adopted to address them.
Week 8
Students will focus on analyzing the second part of the “Quality” section regarding the partnership and cooperation arrangements. The student will learn to specifically describe and evaluate: • the project participants (Grantees, Affiliated Entities, Associate Partners, and others, if any) and how they will collaborate in project implementation; • the methodologies used to bring together all the necessary expertise; • how the participants will complement each other; • the management structures and decision-making mechanisms within the consortium; how decisions will be made and how regular and effective communication will be ensured along with the methods for ensuring planning and control.
Week 9
Students will focus on analyzing the “Impact” section regarding the project’s outcomes. The student will learn to specifically describe and evaluate: • the expected short, medium, and long-term effects of the project; • who the target groups are and how they will concretely benefit from the project and what will change for them; • the communication and dissemination activities planned to promote the activities/results and maximize the impact (to whom, in what format, how many, etc.); • how target groups, stakeholders, policy makers, and the general public will be reached; • the proper dissemination channels; • how the visibility of EU funding will be ensured; • the follow-up of the project after EU funding ends; • how the impact of the project will be ensured and sustained; • the resources needed to continue the project; • how the results could be used • the potential synergies/complementarities with other (EU-funded) activities that can build on the results of the project.
Week 10
Students will focus on the development of work packages, deliverables and milestones. The student will learn to specifically describe and evaluate: • how to group project’s activities in to work packages; • how to link deliverables and milestones to different work packages; • how to develop a timetable to monitor the activities over the whole project’s duration.
Week 11
This week will be devoted to in-class presentations by students. Pretending to be European Commissions’ evaluators, students will comment in groups on a European project relying on the materials discussed in class and by adopting all the evaluation techniques learned during the course.
Week 12
This week will be devoted to in-class presentations by students. Pretending to be European Commissions’ evaluators, students will comment in groups on a European project relying on the materials discussed in class and by adopting all the evaluation techniques learned during the course.