FAQ for Incoming/Outgoing Students

On Friday 4th September, there will be optional Welcome & Orientation sessions for all incoming students organized by several offices and you are more than welcome to join if you wish. The Welcome and Orientation sessions will provide students with an overview of Luiss University, the Italian academic system, bureaucratic procedures (i.e. residence permit, registration to Rome municipality, tax code request, bank account, etc.) and useful information regarding life in Rome and in Italy.

Classes begin on 7th September, and since attendance in person at lectures is mandatory at Luiss, students are required to be on campus by that date.

Please note: once in Italy, non-EU students will need to apply for a Residence Permit within 8 working days (Saturdays included) starting from the day of your arrival.

All Double Degree, QTEM, Twinning, Master ICEUL and Structured Exchange Incoming students should have received information on accommodation options through Residence Luiss and the procedures to follow in case you are interested in this service.
Regarding accommodation options at Luiss Residences and affiliated residences, please refer to this page for information.
Should you need further assistance, please contact the relevant office at residenze-collegio@luiss.it. or at +39 06 8522 5971. Please note, as mentioned on the website, that the availability of accommodations at Luiss Residences is limited.

You can find detailed information on obtaining a study visa on the website of the Ministry of Foreign Affairs and International Cooperation. Each non-EU student must check whether they need to apply for a visa and ensure they have the necessary documents for the application. 

It is essential to contact the Italian Embassy or Consulate in your country for further details. Upon request, the Luiss Welcome Desk will provide you with an invitation letter to attach to your visa application. To receive the invitation letter, please send a copy of your passport, along with the name of your degree programme, and specify the Embassy or Consulate where you plan to apply for the visa, to welcomedesk@luiss.it. 

To ensure the visa process runs smoothly, it's also essential to register on the UniversItaly portal. Before registering on the portal, please read the dedicated page carefully. Pre-enrollment applications will be reviewed by the International Degree Programs Office.

For questions about the visa process for study purposes, you can contact the Welcome Desk at welcomedesk@luiss.it.
 

To access various services, such as opening a bank account or signing a rental contract, incoming
students are required to obtain an Italian Tax Identification Number (Codice Fiscale). The Italian Tax
Identification number is a code made up of 16 alphanumeric characters based on your first name, family name, date and place of birth and it is used by the Public Administration to identify the citizens living in Italy. If you are an EU student, here is how you can apply for one:

1. Visit the Revenue Agency's forms page, where you can download both the AA4/8 Application Form in an editable version and instructions on how to complete it;
2. Book an appointment on the website of the Agenzia delle Entrate (Italian Revenue Agency);
3. Attend your appointment, either online or in-person, at the Agenzia delle Entrate (e.g. Via Ippolito
   Nievo 48-50) and provide the following documentation:
   1. a copy of your ID card or passport;
   2. a certificate of enrollment;
   3. a proof of accommodation in Italy, or, if you live in one of the university halls of residence, you can
   4. contact residenze-collegi@luiss.it.

Alternatively, you may also email the above documentation to dp.iroma.utroma3@agenziaentrate.it.
The duly filled in and signed modello editabile AA48 application form, stating your address in Rome in section C of the form.

If you are a non-EU student, you can apply for the tax code at the Police Headquarters – Immigration
Office (Questura), located at Via Teofilo Patini 23, only once your residence permit has been officially
issued. Students often have also the option to obtain the Codice Fiscale at Italian consulates abroad.
We recommend contacting the Italian Consulate in your country for further info on this specific
procedure.

No, it is not possible. In order to apply for a residence permit for study purposes in Rome, you will need to have a study visa (type D) for Italy. The purposes for your visa and residence permit application must align.

You do not need a Declaration of Value for the Visa Application. However, please carefully check the
complete list of required documents on the website of the Embassy or Consulate of Italy where you will submit your visa application.

Luiss University offers to all its international students a free Italian Language Course, organized by our Language Center, as a useful tool to learn some basics in Italian, or, for those who already have some knowledge, to improve and to reach a higher level. Depending on you study path, the Italian language course might be compulsory or optional. You can refer to the email you have received which includes all details as well as the registration form.

NO, all exams at Luiss will be held exclusively in an in-person format on the Luiss' campuses.

Once in Italy, non-EU students need to apply for a residence permit no later than 8 working days after the date of their arrival (as shown on their visa, inside their passport or travel document). The procedure will be carefully explained during the Welcome & Orientation sessions on 5th September. For further information on this matter, please contact welcomedesk@luiss.it.

Non-EU students need a health insurance policy to obtain a Study Visa and, once in Italy, to apply for the Residence Permit. The health insurance policy must cover the whole duration of your Residence Permit, and it can last up to 1 year. If you are staying for a longer period, you will need to renew your health insurance policy every year, along with the renewal of your residence permit.

To be valid for the residence permit request, the health insurance policy must satisfy the following criteria, according to Italian law:

It must cover an eventual case of accident and hospital treatment not only in Italy but also in the Schengen Area; 
Its duration must correspond to the period of your stay in Italy (if you’re expected to remain in Italy more than 12 months, you will need to renew it along with the residence permit renewal);
A minimum coverage of 30,000 €.
Please note that private insurance policies from home countries cannot be accepted by the Questura (Italian Police) unless an official document from the respective Italian Embassy or Consulate states the policy’s validity.
If you decide to go for an Italian health insurance policy, we recommend contacting the following agency: WAI – Welcome Association Italy (e-mail: info@waitaly.net; website: http://www.waitaly.net).
For further information on this matter, please contact welcomedesk@luiss.it.

Should you have any questions about your year abroad, please contact the partner university using the details provided by the programme manager from our office. Please note that response times may vary, particularly during holiday periods or busy times of the year. There is no need for concern, as many non-urgent matters can be resolved once you arrive at the host institution or upon our return to the office.
For QTEM students: if you have any questions regarding the host university or the structure of the QTEM programme, please refer to the "Student" → "Support" section of the QTEM website where you can find the relevant QTEM and partner university contacts.

For any questions regarding non-European mobility and visa applications, you can contact the Consular Section of the relevant Embassy.

We recommend staying constantly updated through reliable sources. We suggest:

• “Viaggiare Sicuri” - there is an updated card available for each country;
• Register to the MFA’s portal dovesiamonelmondo;
• Follow the guidelines provided by the host university and any websites they recommend.

Most universities have agreements with real estate agencies, other partners do not guarantee an accommodation in dormitories. It is the students’ responsibility to inquire on the availability, procedures, and deadlines. Luiss does not manage the procedures directly and is not responsible for this topic. We help students thanks to our agreement with three renowned rental platforms. Please check if your destination is covered by the agency:

• HousingAnywhere with a 30% discount on the service fee;
• Spotahome with a 30% discount on the service fee (use the code "LUISS30");
• Uniplaces with a 50% discount on the service fee (to receive the discount code, students can contact
• residenze-collegi@luiss.it).

Before making any bookings through a portal, it is advisable to carefully read the general and specific conditions. We encourage students to be cautious of online scams and take necessary precautions.
 

The application process is handled internally by the host institution, and you will need to complete it according to the instructions provided and deadlines. Instructions for completing the application, required documents, and deadlines will be communicated by the host institution. In many cases, this information is also available on the university websites and in fact sheets. Timelines and procedures for completing the application may vary depending on the department, even within the same institution.

For the Erasmus+ scholarship:
The amount of the EU contribution depends on the destination country, the length of the mobility period, and the budget available for the relevant academic year. Due to the growing number of participants, available EU funds may not be sufficient to cover the entire duration of the mobility period. Therefore, even if funding is confirmed, a full scholarship for the entire duration of the mobility cannot be guaranteed. For the recognition of the Erasmus experience and the EU scholarship, a minimum stay of 2 months (60 days) is mandatory.
The contribution will be paid in two installments:
An amount corresponding to 70% of the total Erasmus+ grant will be paid at the end of October,
provided that the Erasmus arrival certificate has been received. The balance at the end of the mobility
and following the delivery of the Erasmus departure certificate and the submission of the EU Survey.

Students in Double Degree, LLM, and structured exchange programs can refer to the Study Plan published on each program's page on the Luiss website and the shared fact sheets before pre-departure meetings (Pre-Departure Instructions and General Understanding).

QTEM students can refer to the following documents: Megafile QTEM_Study Plan 26-27 (where conversion tables are available) and Rules for Course Selections + Courses Quantitative Rating.

You can find all the necessary information about your study plan on the dedicated Double Degree, Structured Exchanges or QTEM, LLM pages on our website.

Yes, it's ok.

After completing their mobility program, students can spend a period of time in the host country for purposes such as internships, vacations, or seeking employment. Nonetheless, to finalize the mobility process, there are certain requirements they must fulfill:

• Certificate of Departure: Students will receive from us a certificate of departure that needs to be filled in and signed by the host university and sent back to us within 15 days from the end of the mobility at international@luiss.it.This applies even if you are planning to extend your stay.
• Notification email: Students need to send us an email explaining the reason for their extended stay in the host country. This email serves as written proof that their mobility period has genuinely come to an end. It can be sent at International@luiss.it.
• EU Survey: students must ensure that all the necessary after-mobility steps are completed, including the EU Survey, which is mandatory.

By adhering to these procedures, we can ensure the proper closure of the mobility program and support
students in their further endeavors in the host country.

Yes, it can be integrated with an additional contribution from the MUR, for which the ISEE certificate is requested.